Request For Application

Supplier Applications

June 5, 2019

Terms of Reference for Consultants/ Service Providers to Conduct Training/s for Civil Society Organisations in the Areas of Organisational Development, Governance and Sustainability

REF: GLO02REQ00124

Background:

The South Africa Global Fund Country Coordinating Mechanism (GF CCM) is responsible for leading the implementation of HIV and TB programmes funded by the Global Fund to Fight AIDS, TB and Malaria (GF) in the country.

The GF CCM determines the content of the programming, the budget envelope, and the output and outcome indicators and targets.

The GF CCM has selected the AIDS Foundation of South Africa (AFSA) to be appointed by the GF as one of the Principal Recipients (PRs) that will manage programmes to be funded by the grant.

AFSA has been assigned responsibility for managing the Community Response and Systems Programme (CRS) in the following provinces and target districts:

  • Mpumalanga: Gert Sibande, Ehlanzeni
  • KwaZulu-Natal: King Cetshwayo, Ugu, uMgungundlovu, EThekwini and Zululand.

Civil society organisations are strategically well positioned to deliver programs to vulnerable communities at risk of HIV & TB due to their close proximity to such target communities and populations, however many of these CSOs are small, have weak organisational structures and are underfunded.  Therefore AFSA is seeking to appoint one or more service providers/consultants to implement a training program, comprised of 5 blocks or rounds of training, aimed at developing and strengthening the capacity of 50 CSOs to enable them to manage and deliver HIV & TB programs in an effective, accountable and sustainable manner.

AFSA is seeking to appoint suitably qualified and experienced consultants/ service providers to conduct training for 50 CSOs (number of attendees/learners per province: 36 KZN, 14 Mpumalanga) in one or more to the course modules listed in the table below:

Core Activity Planned Dates No of Days Where Number of Attendees Summary of Content
Baseline, Mid-term and Final Assessment of CSOs- 3 Assessment (baseline, midterm and final) 01 -12 July 2019 10  days Mpumalanga, and Kwa-Zulu Natal 25 Organisation Conduct Mid-Term Assessment using the CAT tool and develop of capacity building plans 25 Organisations in Phase 1(Q1-6) and 25 Organisations in Phase 2 (Q7-12)
Provincially facilitated grant 2 day architecture workshop 15 – 19 July 2019 5 days Mpumalanga, and Kwa-Zulu Natal 2 participants for 2 day training x 25 CSO,s = 50 2 day Orientation workshop  in Mpumalanga and KZN

 

Round 1 of Organizational Development ( OD) Training: NPO & Sustainability of NPO Organizations 22 July – 2 August 2019 7 days per province  Mpumalanga, and Kwa-Zulu Natal MP- 14                                        KZN-36 NPO:

Governance (all elements), NPO Act, Good corporate governance  codes (Independent Code for NGOs & appropriate elements of King Codes) Strategic Planning, Organisational life cycle, Organisational structure, Roles & responsibilities of office bearers, management & board.

Sustainability of NPOs:

Fundraising plan & calendar, identifying funding opportunities, fundraising budget & action plan, preparing & presenting a case statement, Proposal design and process, Ethics in fund raising.

Round 2 of OD: Computer skills for managers Training Basic Book keeping and financial management, 01 September – 04 October 2019 7 days per province  Mpumalanga, and Kwa-Zulu Natal MP- 14                                        KZN-36 Computer skills:

General computer literacy. Word processing (MS Word), E-mail, MS Excel, Internet browsing, Presentations (MS Power Point)

       Basic Book Keeping and financial management:

Introduction to financial management (incl. financial policy) Budgeting, Basic bookkeeping:  accounting transactions, source documents, accounting for transactions, purchasing procedures, financial reporting, legal requirements /statutory obligations

Round 3 OD Training: Personal Development for Managers, Managing Projects and Communication Skills for Managers, 06 October -08 November 2019 7 days per province  Mpumalanga, and Kwa-Zulu Natal MP-14                                        KZN-36 Personal Development for Managers:

Personal skills, Self-awareness, Ability to accept and learn from criticism, self-confidence, problem solving, creativity, dealing with work pressure and stress, ethical decision making, time Management, conflict Management, professionalism, dress code, communication etiquette, dealing with funders & clients, dealing with change, leadership

Managing Projects and Communication skills for managers:

Programmes & Projects within Organisations, Project life cycle, Components of Project Management (Project planning & integration, project implementation, project control, incl. M&E)

Writing business letters, reports, presentation skills, listening skills, facilitation skills.

 

Round 4 of trainings: Information Management & M&E,  Networking and External Relations 10 November – 13 December 2019 7 days per province  Mpumalanga, and Kwa-Zulu Natal MP- 14                                       KZN-36 Information Management & Monitoring & Evaluation (M&E)

Document management, keeping records, filing, M & E, data collection, data quality and developing M&E plan, operational planning, Community profiling.

Networking and External Relations

Communication strategy, marketing (including digital marketing website & social media) & organisational brochures & publications.

Round 5 of OD: Human Resource and Risk Management  26 January – 29 February  2019 7 days per province  Mpumalanga, and Kwa-Zulu Natal MP – 14                                        KZN-36 Human Resource Management

Overview of HR Management, HR planning, Employment legislation, HR policies & procedures, Staffing, Training & Development, Performance Management, Organogram, Employee wellness.

Risk Management:

Define and investigate the problem, implement solutions,

Evaluate the effectiveness of the solution, understand the approach to risk management, apply risk management to your organization

 

 

Deliverables:

  • The consultant/service provider must be in a position to render training for one of more of the training rounds/blocks as per the content, dates and provinces listed.
  • The consultant/service provider shall be required to provide learners with appropriate learning materials. AFSA shall make available to the consultant /service provider existing materials but these materials require improvement and updating.
  • The consultant/ service provider must prepare and submit training reports to AFSA following the end of each round/block of training conducted.
  • The consultant/service provider must be able to demonstrate that the training improved the competencies and skills of the learners.

Experience

  • Formal training and qualification/s in the subject content to be covered during the relevant round/block of training;
  • Experience in facilitating training for civil society organizations / learners from CSOs.
  • Knowledge and understanding of the Non-Profit Sector;
  • Experience in optimizing organizational growth and performance of civil society organizations;
  • Experience and understanding of the donor environment and the management of donor grants both international and local donor grants.
  • Registration with a relevant SETA will be an added advantage

Timelines:

The consultant/service provider will be expected to commence work on this assignment immediately following appointment, which is set to be finalised by 31st June 2019. The first phase of the training is set to commence on the 01st of July 2019 and end on the 30th of September 2020 the second phase must commence on the 01st of October 2020 and end on the 31st March 2022.

Expressions of Interest:

  • Consultants/ Service Provider that possess the necessary experience and skills are invited to submit expressions of interest (EOI) to AFSA for consideration. Consultants should provide a copy of their curriculum vitae or organisational/consultancy profile, including details of similar work undertaken and past references. Consultants/ Service providers should specify which training rounds/blocks they are qualified and capable of conducting.  Consultants/ Service Providers should provide a breakdown of professional fees / cost structure for services to be rendered.  AFSA will shall organise and pay for travel costs and accommodation related to the undertaking of this assignment. Applicants submitting tender bids are also required to submit copies of the following documents with their tender applications:
  • Company of trading certificate or proof of legal entity
  • VAT registration certificate
  • A valid tax clearance certificate issued by the South African Revenue Services (SARS)
  • BBBEE status level verification certificate
  • A declaration confirming the absence of any conflict of interest; or alternatively a declaration stating any existing relationship /acquaintance with AFSA employees or Directors;

Applicants are requested to submit copies of relevant registration documents. Applications should be submitted via email to the following address: [email protected]

Alternatively hard copies and a soft copy in a USB may be delivered at AIDS Foundation’s offices located on the 2nd Floor, 135 Musgrave Road, Berea, Durban.

Closing Date

The deadline for the submission of applications is 21 June 2019 before 16H30pm.