Request For Application

Quotes & Grants

December 20, 2021

Request for quotation (RFQ): TOR – Grant Making Specialist Ref: RFQ-GMS-20211213

Request for quotation (RFQ) – (Terms of reference (ToR) Grant making specialist – Ref: RFQ-GMS-20211213


The AIDS Foundation of South Africa (AFSA) is a Durban-based NGO that acts as an interface between Donors and Community Based Organisations (CBO’s) working in the HIV/AIDS sector, by placing donor funds with strategically selected CBOs in South Africa, and providing them with ongoing, technical support & capacity building. The South Africa Global Fund Country Coordinating Mechanism (GF CCM) is responsible for leading the implementation of HIV and TB programmes funded by the Global Fund to Fight AIDS, TB and Malaria (GF) in the country. The GF CCM has selected the AIDS Foundation of South Africa (AFSA) to be appointed by the GF as one of the four Principal Recipients (PRs) that will implement programmes funded by the grant, during Apr 2022 – Mar 2025. Serving as the grants manager, the PR coordinates grants’ execution through sub-recipients (SRs), service providers and consultants as the main implementers of the GF programmes. AFSA’s main programmes under this Global Fund grant include: Adolescent and Youth Programme (AYP), Programme for sexual partners of young women (MSP), Sex Worker Programme (SWP), Human Rights & Programme (HRP), Advocacy Programme (AP) and Community Systems Strengthening (CSS). AFSA is currently undertaking grant making activities to prepare for programme implementation start in Apr 2022. It is in light of this funding that AFSA seeks services of a consultant to support grant making activities between Dec 2021 – Mar 2022.


Purpose of the consultancy

The consultant will lead the grant making activities in preparation for programme implementation start in Apr 2022. The consultant will work in close collaboration with AFSA team, and also collaborate with AFSA’s key partners in the implementation of the Global Fund grant. These partners could include: the Global Fund, CCM, SANAC, programme implementing partners (sub-recipients) and various government departments (health; education; social development; justice; Women, Youth and Persons with Disabilities).

Key areas of performance /deliverables:

  • Develop programme design and implementation strategies and documents. Some documents exist in old or draft version and would require revision to align with the changes from previous programme (NFM2) to the new programme starting Apr 2022 (NFM3). Critical revisions are required to align documents with latest international and South African standards (guidelines, policies, guidelines, etc) from lead agencies (WHO, SA NDoH, DBE, DSD, NPA, etc):
  • Programme description (PD)
  • Programme implementation plan (PIP)
  • Workplans (WP)
  • Implementation mapping arrangement (IAM)
  • Standard operating procedures (SOP)

Propose effective & integrated implementation strategies to achieve linkages between various programme modules, take multi-sectoral approach in design and implementation. Detail how interventions will be implemented, and by whom.

  • Participate in planning meetings, within AFSA and with other key stakeholders. Majority of meetings would be virtual, but some physical attendance will be required. Given the nature of tight deadlines, some meetings will be scheduled at short notice.
  • Review and provide latest /revised practice guidelines related to the core programmes being implemented (AYP, SWP, MSP)

Key activities include:

Meeting with AFSA team (and other key stakeholders) to clarify assignments, give feedback and receive input (test assumptions) to adjust documents accordingly.

Liaise effectively with partners and stakeholders to seek advice as/if necessary.

Review past programme performance, contrast with proposed programme:

  • Propose improvement strategies,

Perform risk analysis for achieving programme objectives & propose mitigation actions.

Assignment timeframe

The duration of this assignment will be for a period of three (3) months (maximum of 45 days) from the contract’s commencement date, between Dec 2021 – Mar 2022, at a average rate of about 3 days per week. Successful candidate will be expected to start as soon as contract is sign, earliest Dec 2021, thus only candidates available to start immediately, after signing contract, will be considered. The work will be remunerated based on actual time worked substantiated by high quality documents as proof of work done by the consultant, meeting attendance and participation, as approved by AFSA. Each deliverable will be communicated in writing before it is undertaken. Submitted work is considered final only after review and approval by AFSA senior manager.


The consultant will be supervised by an AFSA senior manager, who will work closely with the consultant to discuss the work and review deliverables: drafts and final products.

Please click here to download the Full – Request for quotation (RFQ): TOR – Grant Making Specialist Ref: RFQ-GMS-20211213