Request For Application

Grant Applications

April 19, 2021

REQUEST FOR APPLICATIONS – TERMS OF REFERENCE (TOR) – UNFINISHED BUSINESS (UB) PROGRAMME

Name of Grant:         Unfinished Business (UB) Programme – Grant ID /Ref: “RFA UB-SR  2021

Grant Cycle/ Period:       Six Months 01 May 2021 to 31 October 2021

1.BACKGROUND

1.1 AIDS Foundation South Africa (AFSA)

 AFSA was established and registered in December 1988 making it one of the oldest indigenous HIV and AIDS organizations in South Africa. AFSA defines its purpose as being a development organisation that exists to mitigate the impacts of HIV and AIDS and poverty, through the implementation of health and community development projects in vulnerable communities. AFSA has strategically positioned itself to work in partnership with community-based organisations (CBOs) and non-governmental organisations (NGOs) because of their access and close proximity to vulnerable communities and target populations. It is AFSA’s belief and practice that community participation and ownership are key to ensuring the success and sustainability of local interventions, and that target communities should be agents of their own development rather than objects of charity. AFSA has worked as a donor intermediary for the past 30 years, managing and disbursing funds to sub-recipients, developing and strengthening their capacity, monitoring and tracking their performance, and reporting and accounting to the back donors. AFSA’s head office is based in Durban, KwaZulu-Natal.

AFSA is a recipient of a three-year grant spanning from May 2019 to April 2022 to implement the Unfinished Business (UB) Phase II programme funded by the ELMA Philanthropies and ViiV Healthcare through the Positive Action for Children Fund (PACF) as part of a consortium of 5 partners in 2 provinces, AFSA implements the Unfinished Business programme in two high HIV burdened districts of KZN, eThekwini  and uMgungundlovu . The HIV prevalence in these 2 districts remains high. Through the Unfinished Business programme, AFSA works across the 90-90-90 cascade at a community level and contributes to accelerating HIV case finding in the community through implementing different context specific strategies to improve case finding of children and adolescents between the ages of 2 and 19 years. The programme strives to initiate 90 percent of the identified children and adolescents to the lifelong antiretroviral treatment (ART) using community-initiated referrals to health facilities and ensures that children and adolescents living with HIV are retained in care and virally suppressed over time by implementing a differentiated case management programme using the uniquely developed Mngani Case Management Model.

1.2   UB Programme Goal

Supporting the Government of South Africa’s Department of Health at a facility, district, provincial and national level achieve its 90-90-90 HIV targets for paediatric and adolescent children.

1.3 Programme Objectives

  •  Strengthen, replicate and institutionalize evidence-based case finding approaches to identify at least 20% (6072) of children and adolescents living with HIV in EThekwini  and UMgungundlovu  districts, KwaZulu-Natal, South Africa, by 2022.
  • Establish and implement effective models and systems to initiate, at least 5464 (90%) children and adolescents living with HIV in eThekwini  and uMgungundlovu , by 2022.
  • Establish and implement effective models and systems to retain in care and virally suppress 90% (10139) of children and adolescents identified by AFSA, Maternal, Adolescent and Child Health Institute Health System Trust (HST) in eThekwini  and uMgungundlovu , KwaZulu-Natal, South Africa, by 2022.

AFSA and its appointed sub-recipients (SRs) will be responsible for implementing the programme as per the outcomes listed in table 1.

2. Purpose of Request for Applications (RFA)

   AFSA’s role is to:

  • Manage and coordinate the implementation of this
  • Disburse funding as per agreed disbursement cycles and conditions.
  • Provide technical support to sub-recipients; and
  • Provide strategic leadership and support in key issues pertaining the implementation of the programme.

AFSA recognises that SRs will play a pivotal role in reaching set targets and in successfully achieving desired outcomes of this grant.  AFSA has developed a rigorous sub-award selection process to identify civil society SRs with the required experience, infrastructure and skills required to implement services.

The role of each SR is to:

  • Implement program activities and deliverables as contracted.
  • Use funds following the contractual agreement and maintain accounting records in accordance to standards agreed in writing with AFSA;
  • Submit reports outlining service delivery progress and financial activities tied to each service on a monthly and quarterly basis; and
  • Monitor and evaluate the impact of the activities of the programme.
  • Participate in meetings and interventions to be coordinated by AFSA as a PR and Donor representative.

This document provides terms of reference (TOR) to prospective sub-recipients wanting to apply for a UB Program sub-grant to implement the defined scope of work in the specified district/s or geographic location.

 3.PROGRAMME DESCRIPTION

AFSA is seeking to appoint suitably qualified and experienced Community Based Organisations (CBOs) as Sub-Recipients (SRs) to implement the programme targeted populations in eThekwini  and uMgungundlovu  districts in Kwa-Zulu Natal

 Table 1: UB PROGRAMME Outcomes and Key Deliverables  

OUTCOMES  ACTIVITIES
1.      Case finding: Improving HIV test uptake to the children and adolescents ·         Assign counsellors to provide HTS

·         Map all hotspots in the area, Locate CCGs by DOH and DSD to work with.

·         Providing HTS to the children and adolescents using different modalities. To enhance the efficiency of HTS, new approaches are needed.

·         Ensure ART initiation within 72 hours

·         Confirm linkage to care status of clients through facility data.

2.       Case management: focusing  holistically on each C/ALHIV and recognises the variety of factors that affect their ability to stay on treatment, from transportation and nutrition, to depression and family problems. ·         Conduct one-on-one telephonic adherence and psychosocial support

·         Obtain consent from clients to provide psychosocial support through WhatsApp

·         Tracking and tracing of defaulters, missed appointments through telephone calls

·         Conduct home-visits to provide ART adherence, disclosure support and psychosocial support to clients

·         Motivation for MMD ARTs to those who are virally suppressed.

 

3.      Capacity building: to foster a sense of ownership and empowerment to AFSA partners (CBOs) for them to gain greater control over the UB program implementation, AFSA would provide appropriate training, workshops and refresher training. ·         Organise a training for the CBO to be able to screen for Covid-19

·         Provide refresher training on HIV testing algorithm and protocols as well as practical sessions

·         Provide training on Mngani case management model

·         Provide MTV Shuga training

·         Offer training on physical & virtual Youth Care Club (YCC) model

·         Provide training on the UB program data collection and reporting tools

 

 4. BUDGET

Applicants are required to prepare a budget using the budget template attached (appendix A).   The budget should include a grant allocation to implement activities per SR, for the contract period. These are the approximate amounts that shall be awarded to SRs and are subject to change and variation between districts.

The purpose of this exercise is for SR applicants to cost the various inputs and activities that shall be undertaken to implement and manage the defined scope of work for the three-year grant period as per table 1).  Eligible expense categories and line items are also listed in the budget template.

4.      APPLICATION SUBMISSION

In order to be considered for selection as an SR, the applicant organisation must:

  • Be a South African registered legal entity (Valid NPO Certificate and any other relevant and recognised NPO or PBO registration)
  • Be based in target districts and working within respective program areas.
  • Experience (or demonstrate the ability to) in relevant area of service delivery.
  • Have a functional Board of Directors and management team (Proof required)
  • Indicate organisational capacity in terms of finance, monitoring and evaluation, and risk management systems.

Copies of the following supporting documents are to be submitted with the application form:

  • NPO registration (compulsory)
  • PBO registration
  • SARS tax clearance certificate
  • Proof of legal entity – NPC, Trust, Association, Close Corporation, Pty (Ltd)
  • Most recent audited Annual Financial Statements (for new/smaller entities, annual financial statement plus 12 months’ bank statements; a letter from partner organisation committed to financial management support would add value) (compulsory)
  • BBBEE status
  • Current annual financial budget (strongly recommended)
  • CV of current staff complement and their proposed role in the AFSA – UB Programme (compulsory)

Organisations that fail to submit these required supporting documents will be disqualified from the selection process. Other relevant documents that may be submitted to support your organisation’s application include:

  • Program work plan for 2021
  • Annual Report, organisational profile and capacity statement
  • Organogram
  • Letters of support, MOUs, SLAs
  • Previous narrative reports to funders

Current AFSA SRs are also eligible to apply under this grant.

Organizations wishing to apply are required to email completed applications, including required supporting documentation, to: [email protected]  or alternatively hand deliver documents to AFSA offices: 2nd Floor, 135 Musgrave Road Musgrave, Durban by 16h00 on 26 April 2021 for both emailed and hand delivered applications. Emailed applications & attachments must not exceed 10MB. Please include the reference “RFA UB-SR  2021” in the subject line of emailed applications.  Hand-delivered applications must be added to the register on the date of submission. The Reference “RFA UB-SR  2021” must clearly appear in the envelope or file cover of the hand delivered submissions.  No post office submissions will be accepted.  Applicants can use courier, but this must be door to door courier as AFSA will not be responsible for parcels that were not delivered by the deadline.

All inquiries regarding this RFA will only be addressed through this email address.  In all communication, please include Ref: “RFA UB-SR  2021”.

Applicants will be advised of their application status within two weeks from the closing date for submission of the RFA.  Organisations that qualify for pre-selection as SRs may be required to make a presentation to the evaluation panel and will undergo an on-site capacity assessment/ due diligence within six weeks. The final selection of an SR is subject to approval by the AFSA Executive Management. The AFSA Executive Management has the right, and the authority, to reject the selection of an applicant organisation, should it be deemed that such applicant organisation does not meet the requirements to be appointed as an SR.

AFSA reserves the right not to appoint or to extend these timeframes at its own discretion. 

 Templates can be requested by email:  [email protected]   or  [email protected] please include Ref: “RFA UB-SR  2021in the subject line. Kindly click here to download the full TOR document and here to download Application form.