Grant Period: 1 April 2019 – 31 March 2022
Application Closing Date: 17 March 2019
|Human Rights Program Component||References|
|Stigma and discrimination reduction||RFA-AFSA-HR-STIGMA-2019|
|Improved policy and legal frameworks||RFA-AFSA-HR-SW-2019|
|Sensitization of law-makers and law-enforcement agents||RFA-AFSA-HR-LEGAL-2019|
PLEASE NOTE: Changes made to this RFA and all relevant documents will be posted on AFSA’s website: www.aids.org.za
AGYW Adolescent Girls and Young Women
AFSA AIDS Foundation of South Africa
AIDS Acquired Immune Deficiency Syndrome
ART Anti-Retroviral Therapy
CCM Country Coordinating Mechanism
CSE Comprehensive Sexuality Education
DOH Department of Health
GBV Gender Based Violence
GF The Global Fund
HTS HIV Testing Services
HIV Human Immunodeficiency Virus
HR Human Rights
IEC Information, Education, Communication
KP Key Populations
LFA Local Fund Agent
M&E Monitoring and Evaluation
MSM Men who have sex with Men
NSP National Strategic Plan
PCA Provincial Council for AIDS
PEP Post-Exposure Prophylaxis
PR Principal Recipient
PrEP Pre-Exposure Prophylaxis
QA Quality Assurance
RFA Request for Application
SAPS South African Police Services
SAW Social Auxiliary Worker
SW Sex Worker
TVET Technical, Vocational, Education and Training
TOR Terms of Reference
1. INTRODUCTION AND BACKGROUND
The South Africa Global Fund Country Coordinating Mechanism (GF CCM) is responsible for leading the implementation of HIV and TB programmes funded by the Global Fund to Fight AIDS, TB and Malaria (GF) in the country.
The GF CCM determines the content of the programming, the budget envelope, and the output and outcome indicators and targets.
The GF CCM has selected the AIDS Foundation of South Africa (AFSA) to be appointed by the GF as one of the Principal Recipients (PRs) that will manage programmes to be funded by the grant. The GF CCM decided that a PR should serve as a grants manager while sub-recipients (SRs) will be the main implementers of the programmes.
AFSA therefore invites interested non-profit organisations and government departments, experienced in the programme areas listed under the scope of work and with presence in the districts identified, to apply to be considered as SRs. It is important to note that SRs are recommended by the PR, but appointment is subject to GF CCM approval. Applicants are not required to submit implementation plans and budgets as part of this call for applications.
2. THE ROLE OF SUB-RECIPIENTS
SRs have a contractual relationship with, and are accountable to the PR. They are the direct implementers of programmes financed by GF but can sometimes work through, or in collaboration with, sub sub-recipients (SSRs).
The responsibilities of SRs include the following:
- Sign grant agreements with the PR and contract with SSRs, where necessary, under the guidance of PR.
- Implement grants under the oversight of the PR and GF CCM, and manage SSRs and take responsibility for their performance where applicable.
- Propose changes to the PR on work plans and budgets when necessary.
- Participate in performance review meetings to improve grant performance and impact.
- Report on programme progress and challenges to the PR through regular reports.
- Identify key issues and implementation bottlenecks and escalate to the PR for guidance.
- Provide information to the PR, GF Country Team, and GF CCM and its structures when requested to do so.
2.2 Organisational requirements
The minimum requirements to serve as an SR include:
- Sound governance frameworks, demonstrated by, inter alia, by a diversified board and management team, and at least two year audited financial statements.
- Appropriate staffing in key areas (programme and financial management, human resources, programme implementation and management, monitoring and evaluation and procurement management).
- Experience of managing grants and SSRs, where applicable.
- A track record of effective and efficient implementation of similar activities, preferably in the target district/s.
- A sound system of management and financial controls.
- A sound monitoring and evaluation system, tools and procedures amongst other requirements.
These organisational requirements will be assessed during the evaluation process. Further information can be found on the Global Fund website (www.theglobalfund.org) including the GF Grants Regulations.
3. SCOPE OF WORK
AIDS Foundation of South Africa (AFSA) is looking to appoint 3 Sub recipients to implement the below listed Human Rights program components:-
|Human Rights Program Component|
|1 x SR for Stigma and discrimination reduction|
|1 x SR Improved policy and legal frameworks|
|1 x SR Sensitization of law-makers and law-enforcement agents|
Applicants need to have implemented similar programmes before, and preferably in the below listed target districts:
- Gauteng (City of Johannesburg, Ekurhuleni, City of Tshwane, Sedibeng, West Rand)
- North West (Bojanala)
- Western Cape (Cape Town, Eden)
- Mpumalanga (Gert Sibande, Ehlanzeni)
- KwaZulu-Natal (King Cetshwayo, Ugu, uMgungundlovu, EThekwini and Zululand)
- Limpopo (Greater Sekhukhune, Capricorn, Mopani)
- Free State (Thabo Mofutsanyane, Mangaung )
- Eastern Cape (OR Tambo, Nelson Mandela Bay Metro, Amathole, Alfred Nzo, Buffalo City)
Modality 1: Improved policy and legal frameworks (1x SR)
Improved policy and legal frameworks
|· Conduct national legal reform meetings to advocate for rights of People Living with HIV (PLHIV), Sex Workers and People Who Inject Drugs (PWID).|
|· Contribute to Sisonke to advocate for rights of Sex Workers and legal reform|
|· Conduct PLHIV advocacy campaigns at local, district and national level.|
Modality 2: Sensitization of law-makers and law-enforcement agents (1x SR)
Sensitization of members of the judiciary (law makers) and traditional leadership
|Development of a National Action Plan to sensitize members of the judiciary (law makers) and traditional leadership|
|Conduct sensitization National Action Plan workshops for law makers and traditional leadership at national level.|
- Legal literacy has strengthened the awareness of rights in South Africa. The SR is requested to scale-up and sustain existing civic outreach programs, and increase the capacity of community-led “Know Your Rights” campaigns for PLHIV, TB and KPs.
- Legal support services are identified in the human rights baseline assessment as a priority need in South Africa. The SR is requested to continue to extend and promote the role of existing legal support services, for all key populations, including people with TB. Expanding community outreach legal support services is prioritized to extend the reach of existing legal and paralegal support, and train and support key population peer educators to work as human rights defenders at community level.
Modality 3: Stigma and discrimination reduction (1 x SR)
|National Stigma Reduction Working Group coordinated by SANAC||· Establish a National Stigma reduction working group. Secretariat (funded) to coordinate existing and new existing interventions
· Oversee and develop a national stigma reduction strategy and roll out of a national stigma reduction communications campaign
|Scale up of Community Anti-Stigma Program all GF districts||• The appointed SR shall be required to appoint 50 SSRs to serve as IPOs implement stigma reduction interventions in targeted districts. Appointed IPOs will be expected to:
• Sensitize community members on stigma and discrimination through door to door campaigns, community dialogues as well in support groups.
• Address stigma cases reported by targeted audience by escalating stigma cases to the selected steering committee and other Human Rights stakeholders.
• Distribute stigma reduction IEC materials
• Conduct TB screening
4. PRE-QUALIFICATION CRITERIA
All applicants must have a valid broad-based black economic empowerment (B-BBEE) certificate with a level one (1) or two (2) contributor score or a sworn affidavit (for eligible entities) deposed by a director/board member and the affidavit should not be older than three months from the closing date for applications. No beneficiary recognition certificates will be accepted. Applicants that do not meet the above requirement will be disqualified from further evaluation.
5. EVALUATION PROCESS AND CRITERIA
The evaluation of submissions will be managed by an SR Selection Panel (SSP) which will prepare a shortlist of applicants that meet the threshold for appointment as an SR. The PR will use the shortlist drawn by the SSP to recommend applicants to be appointed as SRs by the GF CCM. The GF CCM will make the final decision taking into account the recommendations by the PR.
The evaluation process will be conducted according to the following stages:
- The first stage of the evaluation process will be to assess for compliance with the pre-qualification criteria. Applications that do not comply will not be evaluated further.
- The second stage of the evaluation process will be to assess for compliance with administrative requirements. Applications that do not comply will not be evaluated further.
- The third stage of the evaluation process will be to assess the technical competency focusing on the ability to fulfil the requirements of an SR, experience and expertise of implementing similar interventions and presence in the selected district. Applicants need to achieve a score of at least 50 points for the technical competency requirements in order to progress further.
- The fourth stage, which is optional and at the discretion of the SSP, may involve an on-site visit to clarify details about the applicant. No points are awarded.
For applicants that satisfy the pre-qualification criteria and the administrative requirements, the weighting of the overall score is as follows:
Technical evaluation score 80%
BBBEE points 20%
The SSP will present its evaluation outcome to the PR for consideration and recommendation to the GF CCM for a decision on the final list of SRs. Aggrieved applicants may lodge an appeal with the AFSA CEO within seven working days of receiving official communication of the SR selection decision, clearly stating the grounds for appeal and providing the necessary evidence.
6. APPLICATION INSTRUCTIONS
All applicants are required to:
Clearly mark their applications with the relevant reference as highlighted on the main page. Applications submitted electronically should use the same Reference in the email subject line:
|Human Rights Program Component||References|
|1 x SR for Stigma and discrimination reduction||RFA-AFSA-HR-STIGMA-2019|
|1 x SR Improved policy and legal frameworks||RFA-AFSA-HR-SW-2019|
|1 x SR Sensitization of law-makers and law-enforcement agents||RFA-AFSA-HR-LEGAL-2019|
- Ensure completeness of the application form which should not exceed the recommended length for sections.
- Attach board resolution authorising submission of application and all other supporting documentation as listed below under Section 8: ‘List of Annexes / Supporting Documents Required’. Incomplete applications will not be considered – that includes missing annexes.
- Confirm in writing that the information and statements made in the proposal submission are true and accept that any misrepresentation contained in it may lead to disqualification;
- Applicants shall be allowed to bid as a consortium if they so wish as long as they can demonstrate the contribution and necessity of each consortium member, their capacity to manage programmes, value for money and the management arrangements. The ‘consortium’ shall identify the organisation to serve as the lead SR applicant and list the organisations earmarked for SSR roles. This is to allow for comparability with other applicants not in a consortium.
- Ensure timely submission of any additional documents or reports that maybe requested, for assessment purposes, and
- Submit the application to [email protected] or deposit 7 copies of the application with all supporting documentation into the tender box located at one of the addresses listed before the deadline of 17 March 2019 16h00:
|Email Address||[email protected]
|Physical Addresses for Hand Delivery|
|AIDS Foundation of South Africa||Physical Address: 135 Musgrave Road, 2nd Floor Standard Bank Building, Musgrave, Durban|
Ensure that appropriate staff are available on site, if and when, the on-site SR capacity assessment visit is done.
6. KEY DATES
- The deadline for the submission of a fully completed application and attachments is 17 March 2019. The key dates for the application process are shown in the table below.
|1. Publication of call||8 March 2019
|2. AFSA website
|3. Deadline for submitting applications||17 March 2019|
|4. Evaluation period (indicative) during which additional details may be requested and an on-site visit may be done to evaluate SR capacity.||18-19 March 2019
|5. Final SR selection decision (Followed by feedback to applicants)
25 March 2019
7. CONTACT DETAILS
Please direct your requests for information and questions/queries to: Ms Phumelele Ngcobo, Operations Manager: Global Fund Programme. Contact email: [email protected]
Please note that questions and requests for information must be submitted before 13 March 2019, 16h00. Please refer to our website, www.aids.org.za for regular updates on frequently asked questions.
8. List of Annexes / Supporting Documents Required
Annex 1: Board resolution authorising submission of application
Annex 2: Proof of legal entity (NPC, Trust, NPO, Close Corporation, Pty (Ltd)).
Annex 3: NPO registration status and confirmation of compliance with Department of Social Development requirements.
Annex 4: Profile of the organisation, including history and work experience relevant to this application.
Annex 5: List of board members and management, their current job titles and certified copies of IDs.
Annex 6: Valid SARS tax clearance certificate together with tax compliance status pin.
Annex 7: Valid BBBEE certificate or sworn affidavit (for eligible entities) deposed by director/board member not older than three months from closing date. No beneficiary recognition certificates will be accepted.
Annex 8: Latest employment equity report submitted to the Department of Labour.
Annex 9: Last two audited Annual Financial Statements signed by Board chairperson. If your last audited annual financial statement is older than 2 years then supply the most recent management accounts pack.
Annex 10: Audit management letter for the last audit.
Annex 11: Organogram for all management and administrative positions (Human resources, finance, PSM, M&E, project management).
Annex 12: Policies and procedures documents addressing financial management, procurement, travel, human resources, inventory management and occupational health and safety