Request For Application

Grant Applications

March 11, 2019

Request for Applications Terms of Reference (TOR) Programs to Reduce Human Rights Related Barriers to HIV Services

Grant Period: 1 April 2019 – 31 March 2022

Application Closing Date: 17 March 2019

Human Rights Program Component References
Stigma and discrimination reduction RFA-AFSA-HR-STIGMA-2019
Improved policy and legal frameworks RFA-AFSA-HR-SW-2019
Sensitization of law-makers and law-enforcement agents RFA-AFSA-HR-LEGAL-2019

 PLEASE NOTE: Changes made to this RFA and all relevant documents will be posted on AFSA’s website: www.aids.org.za

DOWNLOAD THE APPLICATION FORM HERE

DOWNLOAD THE ORIGINAL RFA HERE

DOWNLOAD THE SWORN AFFIDAVIT – B-BBEE EXEMPTED MICRO ENTERPRISE – SPECIALISED ENTITY – GENERAL NPOs (under R10mil with Black beneficiaries)

DOWNLOAD THE SWORN AFFIDAVIT – B-BBEE QUALIFYING SMALL ENTERPRISE – SPECIALISED ENTITY – GENERAL NPOs  income between R10mill – R50 mill (51% or more Black beneficiaries)

ABBREVIATIONS

AGYW                          Adolescent Girls and Young Women

AFSA                            AIDS Foundation of South Africa

AIDS                             Acquired Immune Deficiency Syndrome

ART                              Anti-Retroviral Therapy

CCM                            Country Coordinating Mechanism

CSE                              Comprehensive Sexuality Education

DOH                            Department of Health

GBV                             Gender Based Violence

GF                                The Global Fund

HTS                              HIV Testing Services

HIV                              Human Immunodeficiency Virus

HR                               Human Rights

IEC                               Information, Education, Communication

KP                                Key Populations

LFA                              Local Fund Agent

M&E                            Monitoring and Evaluation

MSM                           Men who have sex with Men

NSP                              National Strategic Plan

PCA                              Provincial Council for AIDS

PEP                              Post-Exposure Prophylaxis

PR                                Principal Recipient

PrEP                             Pre-Exposure Prophylaxis

QA                               Quality Assurance

RFA                              Request for Application

SAPS                            South African Police Services

SAW                             Social Auxiliary Worker

SR                                Sub-Recipient

SSR                              Sub-sub-recipient

SW                               Sex Worker

TG                                Transgender

TVET                            Technical, Vocational, Education and Training

TOR                             Terms of Reference

1.    INTRODUCTION AND BACKGROUND

The South Africa Global Fund Country Coordinating Mechanism (GF CCM) is responsible for leading the implementation of HIV and TB programmes funded by the Global Fund to Fight AIDS, TB and Malaria (GF) in the country.

The GF CCM determines the content of the programming, the budget envelope, and the output and outcome indicators and targets.

The GF CCM has selected the AIDS Foundation of South Africa (AFSA) to be appointed by the GF as one of the Principal Recipients (PRs) that will manage programmes to be funded by the grant. The GF CCM decided that a PR should serve as a grants manager while sub-recipients (SRs) will be the main implementers of the programmes.

AFSA therefore invites interested non-profit organisations and government departments, experienced in the programme areas listed under the scope of work and with presence in the districts identified, to apply to be considered as SRs. It is important to note that SRs are recommended by the PR, but appointment is subject to GF CCM approval. Applicants are not required to submit implementation plans and budgets as part of this call for applications.

2. THE ROLE OF SUB-RECIPIENTS

SRs have a contractual relationship with, and are accountable to the PR. They are the direct implementers of programmes financed by GF but can sometimes work through, or in collaboration with, sub sub-recipients (SSRs).

The responsibilities of SRs include the following:

  • Sign grant agreements with the PR and contract with SSRs, where necessary, under the guidance of PR.
  • Implement grants under the oversight of the PR and GF CCM, and manage SSRs and take responsibility for their performance where applicable.
  • Propose changes to the PR on work plans and budgets when necessary.
  • Participate in performance review meetings to improve grant performance and impact.
  • Report on programme progress and challenges to the PR through regular reports.
  • Identify key issues and implementation bottlenecks and escalate to the PR for guidance.
  • Provide information to the PR, GF Country Team, and GF CCM and its structures when requested to do so.

2.2 Organisational requirements

The minimum requirements to serve as an SR include:

  • Sound governance frameworks, demonstrated by, inter alia, by a diversified board and management team, and at least two year audited financial statements.
  • Appropriate staffing in key areas (programme and financial management, human resources, programme implementation and management, monitoring and evaluation and procurement management).
  • Experience of managing grants and SSRs, where applicable.
  • A track record of effective and efficient implementation of similar activities, preferably in the target district/s.
  • A sound system of management and financial controls.
  • A sound monitoring and evaluation system, tools and procedures amongst other requirements.

These organisational requirements will be assessed during the evaluation process. Further information can be found on the Global Fund website (www.theglobalfund.org) including the GF Grants Regulations.

3. SCOPE OF WORK

Background

AIDS Foundation of South Africa (AFSA) is looking to appoint 3 Sub recipients to implement the below listed Human Rights program components:-

Human Rights Program Component
1 x SR for Stigma and discrimination reduction
1 x SR Improved policy and legal frameworks
1 x SR Sensitization of law-makers and law-enforcement agents

Applicants need to have implemented similar programmes before, and preferably in the below listed target districts:

  • Gauteng (City of Johannesburg, Ekurhuleni, City of Tshwane, Sedibeng, West Rand)
  • North West (Bojanala)
  • Western Cape (Cape Town, Eden)
  • Mpumalanga (Gert Sibande, Ehlanzeni)
  • KwaZulu-Natal (King Cetshwayo, Ugu, uMgungundlovu, EThekwini and Zululand)
  • Limpopo (Greater Sekhukhune, Capricorn, Mopani)
  • Free State (Thabo Mofutsanyane, Mangaung )
  • Eastern Cape (OR Tambo, Nelson Mandela Bay Metro, Amathole, Alfred Nzo, Buffalo City)

Modality 1: Improved policy and legal frameworks (1x SR)

Component Description
 

 

 

Improved policy and legal frameworks

·         Conduct national legal reform meetings to advocate for rights of People Living with HIV (PLHIV), Sex Workers and People Who Inject Drugs (PWID).
·         Contribute to Sisonke to advocate for rights of Sex Workers and legal reform
·         Conduct PLHIV advocacy campaigns at local, district and national level.

Modality 2: Sensitization of law-makers and law-enforcement agents (1x SR)

Component Description
 

Sensitization of members of the judiciary (law makers) and traditional leadership

Development of a National Action Plan to sensitize members of the judiciary (law makers) and traditional leadership
Conduct sensitization National Action Plan workshops for law makers and traditional leadership at national level.
  •  Legal literacy has strengthened the awareness of rights in South Africa. The SR is requested to scale-up and sustain existing civic outreach programs, and increase the capacity of community-led “Know Your Rights” campaigns for PLHIV, TB and KPs.
  • Legal support services are identified in the human rights baseline assessment as a priority need in South Africa. The SR is requested to continue to extend and promote the role of existing legal support services, for all key populations, including people with TB. Expanding community outreach legal support services is prioritized to extend the reach of existing legal and paralegal support, and train and support key population peer educators to work as human rights defenders at community level.

 Modality 3: Stigma and discrimination reduction (1 x SR)

Component Description
National Stigma Reduction Working Group coordinated by SANAC ·         Establish a National Stigma reduction working group. Secretariat (funded) to coordinate existing and new existing interventions

·         Oversee and develop a national stigma reduction strategy and roll out of a national stigma reduction communications campaign

Scale up of Community Anti-Stigma Program all GF districts •         The appointed SR shall be required to appoint 50 SSRs to serve as IPOs implement stigma reduction interventions in targeted districts. Appointed IPOs will be expected to:

•         Sensitize community members on stigma and discrimination through door to door campaigns, community dialogues as well in support groups.

•         Address stigma cases reported by targeted audience by escalating stigma cases to the selected steering committee and other Human Rights stakeholders.

•         Distribute stigma reduction IEC materials

•         Conduct TB screening

4. PRE-QUALIFICATION CRITERIA

All applicants must have a valid broad-based black economic empowerment (B-BBEE) certificate with a level one (1) or two (2) contributor score or a sworn affidavit (for eligible entities) deposed by a director/board member and the affidavit should not be older than three months from the closing date for applications. No beneficiary recognition certificates will be accepted. Applicants that do not meet the above requirement will be disqualified from further evaluation.

5. EVALUATION PROCESS AND CRITERIA

The evaluation of submissions will be managed by an SR Selection Panel (SSP) which will prepare a shortlist of applicants that meet the threshold for appointment as an SR. The PR will use the shortlist drawn by the SSP to recommend applicants to be appointed as SRs by the GF CCM. The GF CCM will make the final decision taking into account the recommendations by the PR.

The evaluation process will be conducted according to the following stages:

  • The first stage of the evaluation process will be to assess for compliance with the pre-qualification criteria. Applications that do not comply will not be evaluated further.
  • The second stage of the evaluation process will be to assess for compliance with administrative requirements. Applications that do not comply will not be evaluated further.
  • The third stage of the evaluation process will be to assess the technical competency focusing on the ability to fulfil the requirements of an SR, experience and expertise of implementing similar interventions and presence in the selected district. Applicants need to achieve a score of at least 50 points for the technical competency requirements in order to progress further.
  • The fourth stage, which is optional and at the discretion of the SSP, may involve an on-site visit to clarify details about the applicant. No points are awarded.

For applicants that satisfy the pre-qualification criteria and the administrative requirements, the weighting of the overall score is as follows:

Technical evaluation score                             80%

BBBEE points                                                   20%

Total                                                                100%

The SSP will present its evaluation outcome to the PR for consideration and recommendation to the GF CCM for a decision on the final list of SRs. Aggrieved applicants may lodge an appeal with the AFSA CEO within seven working days of receiving official communication of the SR selection decision, clearly stating the grounds for appeal and providing the necessary evidence.

6. APPLICATION INSTRUCTIONS

All applicants are required to:

Clearly mark their applications with the relevant reference as highlighted on the main page. Applications submitted electronically should use the same Reference in the email subject line:

Human Rights Program Component References
1 x SR for Stigma and discrimination reduction RFA-AFSA-HR-STIGMA-2019
1 x SR Improved policy and legal frameworks RFA-AFSA-HR-SW-2019
1 x SR Sensitization of law-makers and law-enforcement agents RFA-AFSA-HR-LEGAL-2019
  • Ensure completeness of the application form which should not exceed the recommended length for sections.
  • Attach board resolution authorising submission of application and all other supporting documentation as listed below under Section 8: ‘List of Annexes / Supporting Documents Required’. Incomplete applications will not be considered – that includes missing annexes.
  • Confirm in writing that the information and statements made in the proposal submission are true and accept that any misrepresentation contained in it may lead to disqualification;
  • Applicants shall be allowed to bid as a consortium if they so wish as long as they can demonstrate the contribution and necessity of each consortium member, their capacity to manage programmes, value for money and the management arrangements. The ‘consortium’ shall identify the organisation to serve as the lead SR applicant and list the organisations earmarked for SSR roles. This is to allow for comparability with other applicants not in a consortium.
  • Ensure timely submission of any additional documents or reports that maybe requested, for assessment purposes, and
  • Submit the application to [email protected] or deposit 7 copies of the application with all supporting documentation into the tender box located at one of the addresses listed before the deadline of 17 March 2019 16h00:
Email Address [email protected]

 

Physical Addresses for Hand Delivery
AIDS Foundation of South Africa Physical Address: 135 Musgrave Road, 2nd Floor Standard Bank Building, Musgrave, Durban

Ensure that appropriate staff are available on site, if and when, the on-site SR capacity assessment visit is done.

6. KEY DATES

  • The deadline for the submission of a fully completed application and attachments is 17 March 2019. The key dates for the application process are shown in the table below.
Stage Date/ Period
1.      Publication of call 8 March 2019

 

2.       AFSA website

 

www.aids.org.za
3.      Deadline for submitting applications 17 March 2019
4.      Evaluation period (indicative) during which additional details may be requested and an on-site visit may be done to evaluate SR capacity. 18-19 March 2019

 

5.      Final SR selection decision (Followed by feedback to applicants)

 

Week ending

25 March 2019

 

7. CONTACT DETAILS

Please direct your requests for information and questions/queries to: Ms Phumelele Ngcobo, Operations Manager: Global Fund Programme. Contact email:  [email protected]

Please note that questions and requests for information must be submitted before 13 March 2019, 16h00. Please refer to our website, www.aids.org.za for regular updates on frequently asked questions.

DOWNLOAD THE APPLICATION FORM HERE

DOWNLOAD THE ORIGINAL RFA HERE

DOWNLOAD THE SWORN AFFIDAVIT – B-BBEE EXEMPTED MICRO ENTERPRISE – SPECIALISED ENTITY – GENERAL NPOs (under R10mil with Black beneficiaries)

DOWNLOAD THE SWORN AFFIDAVIT – B-BBEE QUALIFYING SMALL ENTERPRISE – SPECIALISED ENTITY – GENERAL NPOs  income between R10mill – R50 mill (51% or more Black beneficiaries)

8. List of Annexes / Supporting Documents Required

Annex 1: Board resolution authorising submission of application

Annex 2: Proof of legal entity (NPC, Trust, NPO, Close Corporation, Pty (Ltd)).

Annex 3: NPO registration status and confirmation of compliance with Department of Social Development requirements.

Annex 4: Profile of the organisation, including history and work experience relevant to this application.

Annex 5: List of board members and management, their current job titles and certified copies of IDs.

Annex 6: Valid SARS tax clearance certificate together with tax compliance status pin.

Annex 7: Valid BBBEE certificate or sworn affidavit (for eligible entities) deposed by director/board member not older than three months from closing date. No beneficiary recognition certificates will be accepted.

Annex 8: Latest employment equity report submitted to the Department of Labour.

Annex 9: Last two audited Annual Financial Statements signed by Board chairperson. If your last audited annual financial statement is older than 2 years then supply the most recent management accounts pack.

Annex 10: Audit management letter for the last audit.

Annex 11: Organogram for all management and administrative positions (Human resources, finance, PSM, M&E, project management).

Annex 12: Policies and procedures documents addressing financial management, procurement, travel, human resources, inventory management and occupational health and safety