Request For Application

Grant Applications

March 12, 2019

Advocacy Programme for HIV/TB and Key Populations

Terms of Reference (TOR)

1 April 2019 – 31 March 2022

Ref: RFA-AFSA-ADV-2019

SUBMISSION DATE: 25 MARCH 2019 16h00 / 4pm

PLEASE NOTE: Changes made to this RFA and all relevant documents will be posted on AFSA’s website: www.aids.org.za

DOWNLOAD THE APPLICATION FORM HERE

DOWNLOAD THE ORIGINAL RFA HERE

DOWNLOAD THE SWORN AFFIDAVIT – B-BBEE EXEMPTED MICRO ENTERPRISE – SPECIALISED ENTITY – GENERAL NPOs (under R10mil with Black beneficiaries)

DOWNLOAD THE SWORN AFFIDAVIT – B-BBEE QUALIFYING SMALL ENTERPRISE – SPECIALISED ENTITY – GENERAL NPOs  income between R10mill – R50 mill (51% or more Black beneficiaries)

ABBREVIATIONS

AGYW                          Adolescent Girls and Young Women

AFSA                            AIDS Foundation of South Africa

AIDS                             Acquired Immune Deficiency Syndrome

CCM                            Country Coordinating Mechanism

CSE                              Comprehensive Sexuality Education

DOH                            Department of Health

GBV                             Gender Based Violence

GF                                The Global Fund

HTS                              HIV Testing Services

HIV                              Human Immunodeficiency Virus

HR                               Human Rights

IEC                               Information, Education, Communication

IPO                              Implementing Partner Organisation

KP                                Key Populations

LFA                              Local Fund Agent

M&E                            Monitoring and Evaluation

MSM                           Men who have sex with Men

NSP                              National Strategic Plan

PCA                              Provincial Council for AIDS

PEP                              Post-Exposure Prophylaxis

PR                                Principal Recipient

QA                               Quality Assurance

RFA                              Request for Application

SW                               Sex Worker

TG                                Transgender

TOR                             Terms of Reference

1.     INTRODUCTION AND BACKGROUND

The South Africa Global Fund Country Coordinating Mechanism (GF CCM) is responsible for leading the implementation of HIV and TB programmes funded by the Global Fund to Fight AIDS, TB and Malaria (GF) in the country.

The GF CCM determines the content of the programming, the budget envelope, and the output and outcome indicators and targets.

The GF CCM has appointed the AIDS Foundation of South Africa (AFSA) to be the Principal Recipient (PR) that will manage programmes to be funded by the grant. The GF CCM decided that a PR should serve as a grants manager while the Implementing Partner Organisation (IPO) will be the main implementers of the programmes.

AFSA therefore invites interested non-profit organisations experienced in the programme areas listed under the scope of work and with presence in the districts identified, to apply to be considered as IPOs. It is important to note that IPOs are recommended by the PR, but appointment is subject to GF CCM approval. Applicants are not required to submit implementation plans and budgets as part of this call for applications.

2. THE ROLE OF AN IPO

IPOs have a contractual relationship with, and are accountable to the PR. They are the direct implementers of programmes financed by GF.

The responsibilities of IPOs include the following:

  • Sign grant agreements with the PR.
  • Propose changes to the PR on work plans and budgets when necessary.
  • Participate in performance review meetings to improve grant performance and impact.
  • Report on programme progress and challenges to the PR through regular reports.
  • Identify key issues and implementation bottlenecks and escalate to the PR for guidance.
  • Provide information to the PR, GF Country Team, and GF CCM and its structures when requested to do so.

2.2 Organisational requirements

The minimum requirements to serve as an IPO include:

  • Sound governance frameworks, demonstrated by, inter alia, by a diversified board and management team, and at least one year unqualified audited financial statements;
  • Appropriate staffing in key areas (programme and financial management, human resources, programme implementation and management, monitoring and evaluation and procurement management) ;
  • Experience of managing grants;
  • A track record of effective and efficient implementation of similar activities, preferably in the target district/s;
  • A sound system of management and financial controls; and
  • A sound monitoring and evaluation system, tools and procedures amongst other requirements.

These organisational requirements will be assessed during the evaluation process. Further information can be found on the Global Fund website (www.theglobalfund.org) including the GF Grants Regulations.

3. SCOPE OF WORK

The AIDS Foundation of South Africa is seeking to appoint IPOs in relation to network grants for advocacy at district and provincial level.

Overall,

  • IPO responsibilities include:
    1. Community and services profiling towards an appropriate advocacy response;
    2. Scale-up and sustain existing civic outreach programs, and increase the capacity of community-led “Know Your Rights” campaigns for GF partners;
    3. Implement monthly advocacy activities aimed at increasing access to services and information, ongoing monitoring and redress of stigma and discrimination;
    4. Record advocacy cases and interventions implemented as well as actions taken by SRs and other partners to address reported advocacy cases; and
    5. Provide feedback to the PR on all advocacy related matters addressed using grant resources.
  • At Sector Level
    1. Conduct Quarterly Sector Advocacy and Monitoring Meetings, at local and district levels, with Global Fund Sub Recipients and programme beneficiaries.
    2. Escalate Advocacy issues to the Provincial Councils of AIDS (PCA), the Legal and Human Rights Technical Task Team; and other relevant Provincial and National platforms.
    3. Participate in Quarterly Human Rights and Advocacy (OPEC) Meetings.

 8 AGYW Advocacy IPOs: Funding will support small advocacy grants for youth-led CSOs to address gender and human rights-related barriers to AGYW’s access to services. The grants will cover three main areas:-

  • Addressing negative attitudes towards adolescent sexuality
  • Uncertainties and inconsistencies arising from age of consent issues (age of consent to sex, HIV testing, contraception, treatment, etc.), and
  • Monitoring access to, provision and quality of youth-friendly health services.
Programme Indicators Year 1 Year 2 Year 3
Number of AGYW provided with Sexual Reproductive Health Rights Education 7056 14112 18816
Number of AGYW provided with Legal Literacy IEC materials 14112 28224 37632
Number of Advocacy oversight meetings held  

60

 

60

 

60

Number of Advocacy dialogues  

60

 

60

 

60

3 Sex Worker (SW) Advocacy IPOs: Funding will support small advocacy grants for sex worker-led organizations and networks to implement community-based monitoring, with a focus on access to, and quality of, services. PLEASE NOTE! Small advocacy grants for community-driven policy and law reform and monitoring of human rights will be provided by AFSA.

Programme Indicators Year 1 Year 2 Year 3
Number of Sex Workers provided with Sexual Reproductive Health Rights Education 3227 3642 3642
Number of Sex Workers provided with Legal Literacy IEC materials 6455 7283 7283
Number of Advocacy oversight meetings held  

60

 

60

 

60

Number of advocacy dialogues conducted  

60

 

60

 

60

2 Men who have Sex with Men (MSM) Advocacy IPOs: Funding will support small advocacy grants toward community empowerment interventions including specific support groups and safe spaces. Funding will also support MSM-led organizations and networks to implement community-based monitoring, with a focus on access to, and quality of, services. PLEASE NOTE! Small advocacy grants for community-driven policy change and monitoring of human rights will be provided by AFSA.

Programme Indicators Year 1 Year 2 Year 3
Number of MSM provided with Sexual Reproductive Health Rights Education 2319 2741 2952
Number of MSM provided with Legal Literacy IEC materials 4638 5482 5903
Number of Advocacy oversight meetings held  

60

 

60

 

60

Number of advocacy dialogues conducted 60 60 60

2 Transgender (TG) Advocacy IPOs: Funding will support small advocacy grants for ‘trans-led’ organizations to work on community-driven policy and law reform, monitoring of human rights, and community-based monitoring of access to, and quality of, services.

Programme Indicators Year 1 Year 2 Year 3
Number of TG provided with Sexual Reproductive Health Rights Education 134 161 188
Number of TG provided with Legal Literacy IEC materials 269 323 376
Number of Advocacy oversight meetings held  

60

 

60

 

60

Number of advocacy dialogues conducted 60 60 60

2 People who inject drugs (PWID) Advocacy IPOs: Funding will support small advocacy grants for policy and law reform (including advocacy for lowering the price of OST) and monitoring of human rights as well as community-based monitoring with a focus on access to and quality of services. Funding will also support strengthening a registered national network of people who use drugs.

Programme Indicators Year 1 Year 2 Year 3
Number of PWID provided with Health Rights education as per the constitution 580 695 811
Number of PWID provided with Legal Literacy IEC materials 1159 1391 1622
Number of Advocacy oversight meetings held  

60

 

60

 

60

Number of advocacy dialogues conducted  

60

 

60

 

60

In addition, in order to strengthen the optimal functionality of community-led multi-stakeholder leadership and accountability mechanisms, further investments have been prioritised to support 3 PLHIV networks; 3 TB Survivors’ networks and 3 youth–led networks. The below targets are for each Advocacy Network.

Programme Indicators Year 1 Year 2 Year 3
Number of people provided with information on advocacy issues 7056 14112 18816
Number of media outlets that publish advocacy material developed by organizations 14112 28224 37632
Number of Advocacy oversight meetings held  

60

 

60

 

60

Number of advocacy dialogues conducted  

60

 

60

 

60

Applicants need to have implemented similar programmes before, and preferably in one or more of the target districts below:

  • Gauteng (City of Johannesburg, Ekurhuleni, City of Tshwane, Sedibeng, West Rand)
  • North West (Bojanala)
  • Western Cape (Cape Town, Eden)
  • Mpumalanga (Gert Sibande, Ehlanzeni)
  • KwaZulu-Natal (King Cetshwayo, Ugu, uMgungundlovu, EThekwini and Zululand)
  • Limpopo (Greater Sekhukhune, Capricorn, Mopani)
  • Free State (Thabo Mofutsanyane, Mangaung)
  • Eastern Cape (OR Tambo, Nelson Mandela Bay Metro, Amathole, Alfred Nzo, Buffalo City)

4. PRE-QUALIFICATION CRITERIA

  1. All applicants must primarily be active in their respective SANAC Civil Society Forum Sectors*, and/or their local AIDS Council. A letter of acknowledgment from the respective Sector Leader or Local AIDS Council Civil Society Forum Chairperson, must be submitted with the application.
  2. All applicants must have a valid broad-based black economic empowerment (B-BBEE) certificate with a level one (1) or two (2) contributor score or a sworn affidavit (for eligible entities) deposed by a director/board member and the affidavit should not be older than three months from the closing date for applications. No beneficiary recognition certificates will be accepted. Applicants that do not meet the above requirement will be disqualified from further evaluation.

*PLEASE NOTE: This funding opportunity is ring fenced for these SANAC Civil Society Forum Sectors: PLHIV, YOUTH, CHILDREN, WOMEN, LGBTI, SEX WORKER; plus PWID and TB Survivor Networks as well as those sectors that can demonstrate (1) INCLUSIVITY OF SECTORS and (2) INTER-SECTIONALITY”

5. EVALUATION PROCESS AND CRITERIA

The evaluation of submissions will be managed by an IPO Selection Panel (IPOSP) which will prepare a shortlist of applicants that meet the threshold for appointment as an IPO. The PR will use the shortlist drawn by the IPOSP to recommend applicants to be appointed as IPOs by the GF CCM. The GF CCM will make the final decision taking into account the recommendations by the PR.

The evaluation process will be conducted according to the following stages:

  • The first stage of the evaluation process will be to assess for compliance with the pre-qualification criteria. Applications that do not comply will not be evaluated further.
  • The second stage of the evaluation process will be to assess for compliance with administrative requirements. Applications that do not comply will not be evaluated further.
  • The third stage of the evaluation process will be to assess the technical competency focusing on the ability to fulfil the requirements of an IPO, experience and expertise of implementing similar interventions and presence in the selected district. Applicants need to achieve a score of at least 50 points for the technical competency requirements in order to progress further.
  • The fourth stage, which is optional and at the discretion of the IPOSP, may involve an on-site visit to clarify details about the applicant. No points are awarded.

For applicants that satisfy the pre-qualification criteria and the administrative requirements, the weighting of the overall score is as follows:

Technical evaluation score                                           80%

BBBEE points                                                                      20%

Total                                                                                      100%

The IPO Selection (IPOSP) will present its evaluation outcome to the PR for consideration and recommendation to the GF CCM for a decision on the final list of IPOs. Aggrieved applicants may lodge an appeal with the AFSA CEO within seven working days of receiving official communication of the IPO selection decision, clearly stating grounds for appeal and providing the necessary evidence.

6. APPLICATION INSTRUCTIONS

All applicants are required to:

Clearly mark their applications with the reference RFA-AFSA-ADV-2019. Applications submitted electronically should use the same Reference in the email subject line: RFA-AFSA-ADV-2019

  • Ensure completeness of the application form which should not exceed the recommended length for sections;
  • Attach Board resolution authorising submission of application and all other supporting documentation as listed below under Section 8: ‘List of Annexes / Supporting Documents Required’;
  • Confirm in writing that the information and statements made in the proposal submission are true and accept that any misrepresentation contained in it may lead to disqualification;
  • Ensure timely submission of any additional documents or reports that maybe requested, for assessment purposes;
  • Submit the application to [email protected] or deposit 4 copies of the application with all supporting documentation into the tender box located at one of the addresses listed before the deadline of 25 March 2019 16h00; and
Email Address [email protected]
Physical Addresses for Hand Delivery
AIDS Foundation of South Africa Physical Address: 135 Musgrave Road, 2nd Floor Standard Bank Building, Musgrave, Durban
  • Ensure that appropriate staff are available on site, if and when, the on-site IPO capacity assessment visit is done.

6. KEY DATES

  • The deadline for the submission of a fully completed application and attachments is 25 March 2019, 16h00. The key dates for the application process are shown in the table below.
Stage Date/ Period
1.       Publication of call 12 March 2019
2.       Sector Briefing Meeting Dates

Venue: SANAC Offices in Pretoria Hatfield

13 March 2019, 12h00 -14h00

 

3.       Deadline for submitting applications 25 March 2019 16h00
4.       Evaluation period (indicative) during which additional details may be requested and an on-site visit may be done to evaluate SR capacity. 26-28 March 2019

 

5.       Final IPO selection decision (Followed by feedback to applicants) Week ending

29 March 2019

7. CONTACT DETAILS

Please direct your requests for information and questions/queries to: Ms Phumelele Ngcobo, Operations Manager: Global Fund Programme. Contact email:  [email protected]

Please note that questions and requests for information must be submitted before 19 March 2019 16h00 / 4pm. Please refer to our website, www.aids.org.za for regular updates on frequently asked questions that were not addressed at the briefing session.

DOWNLOAD THE APPLICATION FORM HERE

DOWNLOAD THE ORIGINAL RFA HERE

DOWNLOAD THE SWORN AFFIDAVIT – B-BBEE EXEMPTED MICRO ENTERPRISE – SPECIALISED ENTITY – GENERAL NPOs (under R10mil with Black beneficiaries)

DOWNLOAD THE SWORN AFFIDAVIT – B-BBEE QUALIFYING SMALL ENTERPRISE – SPECIALISED ENTITY – GENERAL NPOs  income between R10mill – R50 mill (51% or more Black beneficiaries)

8. List of Annexes / Supporting Documents Required

Annex 1: Board resolution authorising submission of application.

Annex 2: Proof of legal entity (NPC, Trust, NPO).

Annex 3: NPO registration status and confirmation of compliance with Department of Social Development requirements.

Annex 4: Profile of the organisation, including history and work experience relevant to this application.

Annex 5: List of board members and management, their current job titles and certified copies of IDs.

Annex 6: Valid BBBEE certificate or sworn affidavit (for eligible entities) deposed by director/board member not older than three months from closing date. No beneficiary recognition certificates will be accepted.

Annex 7: Last audited Annual Financial Statement signed by Board chairperson OR the most recent management accounts pack.

Annex 8: Audit management letter for the last audit.

Annex 9: Organogram for all management and administrative positions (Human resources, finance, PSM, M&E, project management).

Annex 10: Policies and procedures documents addressing financial management, procurement, travel, human resources.

Annex 11: An executive summary of a recent report to a donor for any of the high-level areas that this grant will focus on.