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VACANCY: PROCUREMENT ASSISTANT

One Year Fixed Term Contract

The AIDS Foundation of South Africa has a vacancy for a Procurement Assistant. The position is based at the organisations Durban Office in Musgrave. The job requires the Procurement Assistant to assist with procurement tasks and admin activities.

The successful candidate will be required to have:

  • Grade 12 certificate with Mathematics and Accounting as a subject
  • Strong planning and organising abilities
  • Good interpersonal and communication skills
  • A meticulous, precise and calm nature
  • Experience using MS Office and Pastel Evolution

The position would suit someone who is currently unemployed or who is able to start immediately.

Duties include but are not limited to:

  • Requesting quotations from suppliers
  • Assist with reception duties when necessary
  • Maintaining supplier data base
  • Process requisition requests
  • Receive quotations and evaluate quotations on Pastel Evolution within the Company policies and procedures

Interested persons need to submit a brief CV (no more than 3 pages) along with certified copies of ID and qualification via e-mail to HR at recruitment@aids.org.za by close of business on Friday the 27 October 2017.  Applicants who have not been contacted by end of November 2017 should assume they have been unsuccessful.


Request for Quotations for Conferencing and Accommodation facilities for the AIDS Foundation of South Africa

REF: EOI-CSS-GBV

Background:

The AIDS Foundation South Africa (AFSA) is one of eight principal recipients for the Global Fund Grant awarded to South Africa. AFSA will be providing Capacity Building Training to Civil Society Organisations (CSO’s) in 3 different Provinces over a period of 17 months.

AFSA wishes to invite centrally situated Hotels and Conferencing venues located in the different provinces/regions to submit quotations detailing rates to provide accommodation, meals and conferencing facilities. Please note the information below provides a guideline, and is subject to change, of the expected number of delegates and the duration and frequency of training:

PROVINCE EST NUMBER OF PEOPLE DURATION FACILITIES
Dates TBC
Limpopo (Polokwane) 40 5 x 5 day sessions over a period of 17 months Conferencing, meals and accommodation
Mpumalanga 40 5 x 5 day sessions over a period of 17 months Conferencing, meals and accommodation
KZN North (Vryheid) 40 5 x 5 day sessions over a period of 17 months Conferencing, meals and accommodation
KZN Coastal &/or Midlands 42 5 x 5 day sessions over a period of 17 months Conferencing, meals and accommodation

Interested parties are required to submit the following:

  1. Different conference packages available (incl lunch and break away rooms) and costs
  2. Availability of conference and breakaway rooms after hours.
  3. Rates on Rooms, Sharing Dinner bed and breakfast
  4. Company profile
  5. Payment terms
  6. Service level agreement terms and conditions (cancellation policies etc.)

Along with the following mandatory requirements (certified copies):

  1. Company or trading entity registration certificate
  2. VAT registration certificate
  • A valid tax clearance certificate issued by the South African Revenue Service (SARS).
  1. BBBEE status level verification certificate
  2. A declaration confirming the absence of any conflict of interest; or alternatively a declaration stating any existing relationship /acquaintance with AFSA employees or Directors;

Please email applications to Quotes@aids.org.za using REF: EOI-CSS-GBV

Deadline for applications 31 October 2017 at 17H00


Terms of Reference for Consultants/ Service Providers to Conduct Training/s for Civil Society Organisations in the Areas of Organisational Development, Governance and Sustainability

REF: REQ02515

Background:

AIDS Foundation South Africa (AFSA) is one of eight principal recipients receiving Global Fund funding in South Africa. One of the Global Fund Program components assigned to AFSA is Community Systems Strengthening (CSS) which encompasses capacity development training for civil society non-profit organisations in Mpumalanga, Kwa-Zulu Natal & Limpopo in the areas of organisational development, governance and sustainability.

Civil society organisations are strategically well positioned to deliver programs to vulnerable communities at risk of HIV & TB due to their close proximity to such target communities and populations, however many of these CSOs are small, have weak organisational structures and are underfunded.  Therefore AFSA is seeking to appoint one or more service providers/consultants to implement a training program, comprised of 4 blocks or rounds of training, aimed at developing and strengthening the capacity of 81 CSOs to enable them to manage and deliver HIV & TB programs in an effective, accountable and sustainable manner.

AFSA is seeking to appoint suitably qualified and experienced consultants/ service providers to conduct training for 81 CSOs (number of attendees/learners per province: 85 KZN, 45 Mpumalanga, 45 Limpopo) in one or more to the course modules listed in the table below:

Core Activity Planned Dates No of Days Where Number of Attendees Summary of Content
Round 1 of Organizational Development ( OD) Training: NPO & Sustainability of NPO Organizations 13 November- 02 December 2017 5 days per province      (15 days in total)  Mpumalanga, Limpopo and Kwa-Zulu Natal MP- 45                    LP -45                    KZN-85 NPO:

Governance (all elements), NPO Act, Good corporate governance  codes (Independent Code for NGOs & appropriate elements of King Codes) Strategic Planning, Organisational life cycle, Organisational structure, Roles & responsibilities of office bearers, management & board.

Sustainability of NPOs:

Fundraising plan & calendar, identifying funding opportunities, fundraising budget & action plan, preparing & presenting a case statement, Proposal design and process, Ethics in fund raising.

Round 2 of OD: Computer skills for managers Training Basic Book keeping and financial management, February 19-9 March 2018 5 days per province      (15 days in total)  Mpumalanga, Limpopo and Kwa-Zulu Natal MP- 45                    LP -45                    KZN-85 Computer skills:

General computer literacy. Word processing (MS Word), E-mail, MS Excel, Internet browsing, Presentations (MS Power Point)

       Basic Book Keeping and financial management:

Introduction to financial management (incl. financial policy) Budgeting, Basic bookkeeping:  accounting transactions, source documents, accounting for transactions, purchasing procedures, financial reporting, legal requirements /statutory obligations

Round 3 OD Training: Personal Development for Managers, Managing Projects and Communication Skills for Managers, Human Resource Management 7 May -15 June 2018 5 days per province      (15 days in total)  Mpumalanga, Limpopo and Kwa-Zulu Natal MP- 45                    LP -45                    KZN-85 Personal Development for Managers:

Personal skills, Self-awareness, Ability to accept and learn from criticism, self-confidence, problem solving, creativity, dealing with work pressure and stress, ethical decision making, time Management, conflict Management, professionalism, dress code, communication etiquette, dealing with funders & clients, dealing with change, leadership

Managing Projects and Communication skills for managers:

Programmes & Projects within Organisations, Project life cycle, Components of Project Management (Project planning & integration, project implementation, project control, incl. M&E)

Writing business letters, reports, presentation skills, listening skills, facilitation skills.

Human Resource Management

Overview of HR Management, HR planning, Employment legislation, HR policies & procedures, Staffing, Training & Development, Performance Management, Organogram, Employee wellness.

Round 4 of trainings: Information Management & M&E,  Networking and External Relations 13 August 2018-7 September 2018 5 days per province      (15 days in total)  Mpumalanga, Limpopo and Kwa-Zulu Natal MP- 45                    LP -45                    KZN-85 Information Management & Monitoring & Evaluation (M&E)

Document management, keeping records, filing, M & E, data collection, data quality and developing M&E plan, operational planning, Community profiling.

Networking and External Relations

Communication strategy, marketing (including digital marketing website & social media) & organisational brochures & publications.

 

Deliverables:

  • The consultant/service provider must be in a position to render training for one of more of the training rounds/blocks as per the content, dates and provinces listed.
  • The consultant/service provider shall be required to provide learners with appropriate learning materials. AFSA shall make available to the consultant /service provider existing materials but these materials require improvement and updating.
  • The consultant/ service provider must prepare and submit training reports to AFSA following the end of each round/block of training conducted.
  • The consultant/service provider must be able to demonstrate that the training improved the competencies and skills of the learners.

Experience

  • Formal training and qualification/s in the subject content to be covered during the relevant round/block of training;
  • Experience in facilitating training for civil society organizations / learners from CSOs.
  • Knowledge and understanding of the Non-Profit Sector;
  • Experience in optimizing organizational growth and performance of civil society organizations;
  • Experience and understanding of the donor environment and the management of donor grants both international and local donor grants.
  • Registration with a relevant SETA will be an added advantage

Timelines:

The consultant/service provider will be expected to commence work on this assignment immediately following appointment, which is set to be finalised by 31st October 2017. The first round of training is set to commence on the 13th November 2017.

Expressions of Interest:

  • Consultants/Service Provider that possess the necessary experience and skills are invited to submit expressions of interest (EOI) to AFSA for consideration. Consultants should provide a copy of their curriculum vitae or organisational/consultancy profile, including details of similar work undertaken and past references. Consultants/Service providers should specify which training rounds/blocks they are qualified and capable of conducting.  Consultants/Service Providers should provide a breakdown of professional fees/cost structure for services to be rendered.  AFSA will shall organise and pay for travel costs and accommodation related to the undertaking of this assignment. Applicants are requested to submit copies of relevant registration documents. Applications should be submitted via email to the following address: quotes@aids.org.za

Closing Date

The deadline for the submission of applications is 31 October 2017 before 17h00.


VACANCY: Monitoring and Evaluation Officer

FIXED TERM CONTRACT UNTIL March 2018 (Renewable subject to performance)

The AIDS Foundation of South Africa (AFSA) is a Durban-based NGO that acts as an interface between Donors and Community Based Organisations (CBO’s) working in the HIV/AIDS sector by placing donor funds with strategically selected CBOs, in South Africa, and providing them with ongoing, technical support & capacity building.

AFSA seeks to appoint Monitoring and Evaluation Officer on a fixed term contract until March 2018. This position will be based at its offices in Durban, KZN, but will support sites throughout KZN. AFSA requires that applicants have a degree or a diploma in Data management, Development studies, Health sciences or related studies. Applicants are also required to have at least two years M&E and/or data management experience in public health or community development sector. Advanced MS Excel/Access skills are required. Due to the nature of the work, candidates need to have good English report writing and editorial skills. A valid driver’s license (older than 2 years) and ability to drive throughout KwaZulu-Natal is essential.

The successful candidate will be required to develop data collection tools, monitoring and evaluation tools and frameworks; track the successful use and implementation of these tools, perform a quality assurance function in terms of all data collected and analysed; train and mentor personnel on the application of M&E instruments; prepare TOR for evaluation; monitor compliance of sub-grantees with relevant contractual requirements; co-ordinate any evaluation/validation of external data collection and documentation, ensure integrity of project records and data. Support improvement activities undertaken by partner CBOs. Conduct desktop research. Write regular reports.

Interested persons must submit CV (not exceeding 4 pages) to HR, at recruitment@aids.org.za no later than 25 October 2017.  Candidates who have not been contacted by 31st October 2017 may assume that they have not been successful in their application. Please note that shortlisted candidates will be required to undergo a competency based assessment.


Call for Expressions of Interest

EOI Number #REQ02457

Terms of Reference for a TB Specialist Consultant to work with AIDS Foundation of South Africa on the Global Fund Program

Background:

The AIDS Foundation South Africa (AFSA) is one of eight principal recipients for the Global Fund Grant awarded to South Africa. The Global Fund (GF) program being implemented by AFSA includes the following modules:

Prevention programs for other vulnerable populations;

  • Services that support the prevention of Gender Based Violence, including combination prevention & linkage to care & support; and HIV & TB prevention services directed at Vulnerable Populations in hot-spots;

Prevention programs for adolescents and youth, in and out of school;

  • HIV combination prevention package targeting vulnerable youth in Technical, Vocational, Education and Training (TVET) Colleges in KZN & Gauteng;

Community Systems Strengthening;

  • Strengthen the capacity and coordination of faith-based & traditional leadership platforms to implement prevention & upliftment programs with vulnerable communities;
  • Develop the capacity of 120 civil society organisations in the districts & provinces where Global Fund services are being delivered;
  • Promote socio-economic development, empowerment and wellness through training on business skills, risk management, life skills and health screening (BizAids package) with informal traders, owners of micro-enterprises, their clients and families in targeted districts of Mpumalanga and Limpopo

The South African Global Fund Concept Note (2016-2019) highlights the need to integrate TB education, prevention and linkages to screening, treatment and care into all GF program interventions.

Scope of Work for the TB Consultant:

Scope of Work & Deliverables:

  • Mainstream TB component into all GF program interventions as per national guidelines;
  • Ensure HIV and TB materials, including HCT and adherence tools, are reviewed and updated; and ensure that Stigma and Discrimination issues are incorporated into the HIV and TB training materials;
  • Ensure that all Global Fund & AFSA staff is trained thoroughly on TB and the consultant develops TB material for staff to be able to pass on the knowledge to SRs and CSOs;
  • Ensure that AFSA GF program tools are revised to include a component on TB;
  • Develop quality assurance tools for use to track and monitor program implementation for conformity with expected standards of quality as per HIV & TB national guidelines;

Qualification:

  • MB BCh

Experience:

  • At least 5 years’ experience of implementing TB programs in the public health sector.
  • Experience in the development of materials and quality improvement tools and protocols for community level HIV and TB programs.
  • Capacity development and training experience and understanding of community level programming

Timelines:

The consultant is expected to commence work on this assignment immediately following appointment, which is set to be finalised by the 27th October 2017 and the assignment is due for completion by the 22nd January 2018.

Expressions of Interest:

Consultants that possess the necessary experience and skills are invited to submit expressions of interest (EOI) to AFSA for consideration.  Consultants should provide a copy of their curriculum vitae or organisational/consultancy profile, including details of similar work undertaken and past references. Consultants are asked provide a breakdown of professional fees / cost structure for services to be rendered.  AFSA will shall organise and pay for travel costs and accommodation related to the undertaking of this assignment.

Applications should be submitted via email to the following address:

quotations@aids.org.za

Closing Date

The deadline for the submission of applications is 18th October 2017 before 17h00.

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