Career @AFSA

REQUEST FOR PROPOSAL (RFP) FROM A SERVICE PROVIDER/S TO REDESIGN AND DEVELOP THE AFSA WEBSITE – REF #0220217/04

THE TERMS OF REFERENCE:

PURPOSE

AFSA is seeking a service provider to redesign and develop the AFSA website in line with the current website structure but with a revised look as well as key critical additions. The purpose of the project is to contract a service provider to assist The AIDS Foundation of South Africa (AFSA) in designing and developing a new look and feel for the website to provide an optimal user experience – easy reading, interaction and navigation with a minimum of resizing, panning and scrolling across a wide range of devices. The scope of work includes the redesign and development of the User Interface and the back end, as well as general site maintenance.

BACKGROUND

The AIDS Foundation South Africa (AFSA) is one of eight South African Principal Recipients (PRs) of The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM), and one of two PRs responsible for the Provincial Co-ordination of the Global Fund Programme.  AFSA is seeking to appoint a suitable service provider to redesign and develop the AFSA website in line with the current website structure but with a revised look.  AFSA will supply the necessary data to support the development of redesigning of the website.

Global Fund Grant

The South African National Strategic Plan (NSP) on HIV, STIs and TB (2012-2016) is the first NSP to integrate HIV and TB strategies.  It formed the foundation of this grant, which is titled Investing for Impact against Tuberculosis and HIV.  The aim of the GFATM is to bolster the country’s national response, adding value to the substantial commitments from the South African government and other funding partners.  The overall goals of the GFATM are:

  • To reduce new HIV infections by at least 50% using combination prevention approaches;
  • To initiate at least 80% of eligible patients on antiretroviral treatment (ART), with 70% alive and on treatment five years after initiation;
  • To reduce the number of new TB infections as well as deaths from TB by 50%;
  • To ensure an enabling and accessible legal framework that protects and promotes human rights in order to support implementation of the NSP; and
  • To reduce self-reported stigma related to HIV and TB by at least 50%.

INFORMATION AND DETAILED SCOPE OF WORK

Site audience: general population situated in the SADC region.

Access: computers, tablets and smartphones with screens of various sizes.

Must be easy to use and navigate

Primary objective of the site: to showcase AFSA’s work and programmes, to encourage funding, as well as a section dedicated to basic education about HIV/AIDS

The current website can be found at https://www.aids.org.za/

  • Functionality: Home page, about us (information), our work, media, partnerships, Basics (education), how to get involved, Career at AFSA, Publications and evaluations, map. These pages would also need to have easily editable sub-pages that we can add or remove as needed (the current themes can be found at www.aids.org.za)
  • Include AFSA programmes on the website in an easily updateable format which can be controlled from the back end, including additions/removals of programmes.
  • Update programme goals/objectives/reach
  • Interactive Programme map showing the reach of project across South Africa
  • Allow easy editing, viewing and application of vacancies
  • Show Fund Recipients, also in an easily updateable format which can be controlled from the back end, including additions/removals of donors/recipients
  • Development: Any changes, updates or alterations to the system outside of the scope presented, including routine maintenance.
  • Development: All features will need to be retained but re-designed
  • Additional Pages: The addition of pages outside of this scope
  • Photography Editing and Refinement: Update and or edit supplied photography
  • Copy, Photography & Video: Copy, photography and video to be supplied by AFSA
  • Online Marketing: Social media and online brand management
  • Search Engine Marketing: Any SEO or SEM outside of the project scope

Applicants are required to submit a proposal including the following:

  • Proposal document detailing approach to visualising the data including proposed structure and some visual examples.
  • Work experience, examples of similar work and capacity of senior staff to undertake this project
  • At least 3 references
  • Detailed quotation

Proposals shall be submitted by courier at the addresses mentioned below no later than Monday, 27 February 2017 at 11h00

Proposals must be delivered to:

Attention: Procurement Officer – Belinda van Eck

135 Musgrave Road

Musgrave

Durban

4001


REQUEST FOR PROPOSAL (RFP) FROM A SERVICE PROVIDER/S TO PROVIDE ACCREDITED TRAINING OF INFORMATION TECHNOLOGY & COMPUTER SKILLS FOR MANAGERS

THE TERMS OF REFERENCE:  

  1. PURPOSE

To contract a service provider to assist Aids Foundation of South Africa (AFSA) to train 100 learners in 3 Provinces; 25 learners in Mpumalanga, 25 learners in Limpopo and 50 learners in KwaZulu Natal, on the following:

  • Information Technology
  • Computer skills for Managers
  1. BACKGROUND

South Africa continues to experience the highest levels of HIV prevalence in the world with its impact largely felt by the most vulnerable communities in the country. In response to this catastrophe civil society organisations have emerged in most communities with the intention of preventing and mitigating the impact of HIV and AIDS. The emergence of such structures has become a significant component in complementing the country’s HIV response in servicing the most affected communities in the country. Furthermore, such organisations remain relevant because of their close proximity to the affected and vulnerable communities.

AIDS Foundation of South Africa is amongst the eight Principal Recipients of the Global Fund.

Integral onto this programme is the Community Systems Strengthening programme which seeks to capacitate communities in effectively responding to HIV/AIDS and TB in the country.

Critical therefore is the development of the capacity of personnel in effective deliverance of services in the target communities and individuals.

The capacity development has become a necessity based on the realisation that Community-Based Organisations (CBOs) have been established, for the most part, by community members with passion and compassion to alleviate pain and suffering associated with HIV /AIDS  and TB but lacking skills on many aspects that can make them better provide services to the communities they are supporting.  One of the critical skill that could vitally contribute towards capturing and having records of the work within the community is their inability to fully take advantage of the available technology and being able to create systems to properly manage their information. When they are capacitated to be technology savvy, they will be able to capture the work they do within the community, write and submit reports on the impact they are making within the community.

  1. SCOPE OF WORK
  • Review the training material provided by AFSA and ensure that it is well aligned with the training to be conducted.
  • Provide acceptable recommendations on how best this training can be carried out.
  • Ensure the use of correct, acceptable and updated terminology
  • Be in constant contact with AFSA to ensure that training is coordinated and planned as per acceptable HWSETA processes and procedures.
  • Provide constant support and mentorship to the trained learners and their organizations together with AFSA CSS Officers.
  1. DELIVERABLES
  • Develop the training implementation plan in consultation with AFSA.
  • Design a training plan that adhere to adult learning principles, promote integration and takes account of possible special needs of learners.
  • Pitching language at learner level, consistent with the language related to the field of learning and that is grammatically correct.
  • Design training that is coherent and presented in a format and style that meets the needs of those that will be using the skills and in line with organisational quality assurance requirements.
  • Training must be conducted in accordance with the following unit Standards:
    • US 114979 – Operate a computer workstation in a business environment;
    • US 114978 – Use word processing package to produce business documents;
    • US 114984 – Manage electronic mail in a business environment;
    • US 114977 – Use a spreadsheet package to produce and manage business documents;
    • US 114975 – Use web browser in a business environment;
    • US 114980 – Use a presentation package to produce business documents.
  1. MINIMUM REQUIREMENTS FOR SERVICE PROVIDER
  • Applicant organisations be not for profit entities (this includes registered Non-Profit Organisations, Non-Profit Companies, Trusts and Co-operatives);
  • Organisations must have prior experience of successfully managing and implementing a contract to deliver development outcomes relevant to the NGO or a public or private donor;
  • Experience in IT and Computer Skills Training;
  • Service Providers must have organisational infrastructure with office premises in the country;
  • Organization must be well conversant with HWSETA policies and procedures in conducting trainings.
  1. DURATION OF THE CONTRACT

The selected service provider will be expected to commence work as soon as possible (March 2017) after signing a Service Level Agreement with the AFSA.

  1. Suitably qualified consultants and service providers are invited to submit expressions of interest including a Curriculum Vitae or Company Profile; specifications of services; pricing structure; past references and the following supporting documentation:
  • Company or trading entity registration certificate (in the case of a sole proprietor copy of Identity Document)
  • Pricing schedule –summary of the applicant’s pricing structure and motivation. Applicants must motivate their price offer by describing the product/service to be supplied and the experience of the person(s) who shall perform the service.
  • VAT registration certificate (if registered for VAT)
  • A valid tax clearance certificate issued by the South African Revenue Service (SARS).
  • BBBEE status level verification certificate (unless trading below the prescribed threshold)
  • A declaration confirming the absence of any conflict of interest; or alternatively a declaration stating any existing relationship /acquaintance with AFSA employees or Directors;
  1. PROCEDURE FOR TECHNICAL ENQUIRIES

All queries must be communicated in writing, via e-mail to quotes@aids.org.za. On the 20th of February 2017. AFSA will not respond to or acknowledge any queries submitted after this date. AFSA will circulate both queries and responses to all service providers who have submitted questions. Enquiries will be responded to by email.

  1. PROPOSAL SUBMISSION DETAILS

Proposals shall be submitted by courier at the addresses mentioned below no later than 22 February 2017 at 11h00.

Proposals must be delivered to:

Attention: Procurement Officer – Belinda van Eck

135 Musgrave Road

Musgrave

Durban

4001


REQUEST FOR PROPOSAL (RFP) FROM A SERVICE PROVIDER/S TO FACILITATE TRAINING ON BASIC HIV AND TB, GENDER BASED VIOLENCE (GBV), COMMUNITY CAPACITY ENHANCEMENT (CCE)

THE TERMS OF REFERENCE:  #022017/02

PURPOSE

The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) has funded several “Principal Recipients or PRs” to roll-out interventions in a number of priority districts in several provinces.

The purpose of the project is to contract six facilitators to assist The AIDS Foundation of South Africa (AFSA) in facilitating basic information of Gender Based Violence (GBV), conduct refresher course of the Community Capacity Enhancement (CCE) and the refresher course in HIV & TB.

AFSA shall divide facilitators into pairs to conduct workshops for 5 days in each of the following three provinces:

  • KwaZulu-Natal
  • Mpumalanga
  • Limpopo

 

BACKGROUND

The AIDS Foundation South Africa (AFSA) is one of eight South African Principal Recipients (PRs) of The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM), and one of two PRs responsible for the Community Systems Strengthening (CSS) and Gender Based Violence (GBV) of the Global Fund Programme.

AFSA is seeking to appoint 6 suitable facilitators to facilitate basic information on the following modules:

  1. Gender Based Violence
  2. Community Capacity Enhancement (CCE)
  3. HIV & TB.

The Training will be facilitated for the following groups:

  • GBV with Traditional Leaders (TRL) and Religious Leaders (RL) for CSS Sub-Recipients (SRs).
  • Community Mobilising Officers (CMOs).

DETAILED SCOPE OF WORK

  • Capacitating Community Mobilising Officers (CMOs) to understand the key drivers of HIV, AIDS, TB and STIs.
  • To refresh and enhance participant’s knowledge of TB, use of TB treatment and strategies of TB prevention.
  • To exchange experiences and challenges from recent HIV & TB training conducted by AFSA in quarter 2 of the GF grant.
  • To update participants on new developments, best practices and tools in TB.
  • To capacitate traditional and religious leaders on their advocacy roles linked with GBV, HIV, STIs and TB prevention and management.
  • To capacitate traditional and religious leaders in leading discussions on the key drivers of HIV within their constituency using CCE methodology.
  • To encourage traditional and religious leaders to create a platform for communities to engage on harmful gender norms and traditional practices that put women, girls, men and boys at risk of HIV infection.
  • Engage traditional leaders with a view to influencing traditional norms/processes.
  • To assist participants in developing activity plans and reporting skills.

The facilitator appointed will be expected to facilitate the workshop in one week of March 2017.  The initial contract will allow consultant to charge AFSA per each day rendered service.

Applicants are required to submit a proposal including the following:

  • Proposal document detailing approach to be used in conducting CCE, GBV, HIV, and TB workshop.
  • The proposal should include a motivation letter and work experience with at least 3 references
  • Detailed quotation
  • Proof of Skills and knowledge to qualify you to be a potential consultant

 Proposals shall be submitted by courier at the addresses mentioned below no later than Monday, 17 February 2017 at 15h00pm

Proposals must be delivered to:

Attention: Procurement Officer – Belinda van Eck

135 Musgrave Road

Musgrave

Durban

4001


VACANCY: Fixed Term contract until March 2019

Professional Assistant to Chief Financial Officer

AFSA is a development organisation that exists to mitigate the impacts of HIV and AIDS and poverty, through the implementation of health and community development projects in vulnerable communities. AFSA has strategically positioned itself to work in partnership with CBOs and NGOs because of their access and close proximity to target communities and populations.

AFSA wishes to appoint suitably qualified individuals to serve as a Professional Assistant to the Chief Financial Officer (CFO). The successful candidate will be required to assist the CFO to coordinate the Finance activities for the various AFSA programmes as well as the Finance Teams activities, while identifying and resolving problems timeously.  Successful candidates will need to implement and uphold the policies and procedures relating to financial management, budgeting and accounting. Suitable applicants must reside in Durban and must have the ability to work in a demanding and high pressured environment.

Responsibilities include but are not limited to:

  • Participate in the preparation of various financial statements and reports.
  • Coordinates internal audits involving review of accounting and administrative controls.
  • Assists with reviewing of financial statements with management personnel.
  • Assists in preparation of financial reports for management.
  • Assists in preparation of statements and reports of estimated future costs and income.
  • Assists in preparation of monthly cashflow forecasts.
  • Participates in the preparation of board reports.
  • Present monthly Finance reports to line managers.
  • Coordinated the maintenance of accounting records to show receipts and expenditures.
  • Review and maintenance of ledger accounts.
  • Authorise Purchase orders for expenditure.
  • Coordinates payments for expenditure.
  • Assist in coordination of Finance team activities.
  • Review, analyse finance team members monthly timesheet and work plan.
  • Coordinate progress meeting with the finance team.
  • Coordinates performance appraisals for Finance Team.
  • General Assistance to the Chief Financial Officer.

Requirements:

  • B.Com Degree or National Diploma majoring in Accounting or Financial Management
  • Minimum 5 years financial postgraduate experience, preferably within NGO/ development sector
  • Experience managing international grants and financial supervision of sub-recipients
  • Advanced Excel skills
  • Experience working in Pastel Evolution (or similar ERP system)
  • Strong planning and organisational skills
  • Demonstrate strong finance background
  • Attention to detail and good problem solving skills
  • Analytical with ability to work well under pressure

Interested persons need to submit a brief CV (no more than 4 pages – please include certified copies of certificates) with the reference Professional Assistant in the subject line via e-mail to the AIDS Foundation of South Africa for the attention of Charlene at recruitment@aids.org.za no later than the 28 February 2017.  Candidates who have not been contacted by the end of March 2017 may assume that they have not been successful in their application. Please note that shortlisted candidates will be required to undergo a competency based assessment.

Positions will be filled in line with AFSA’s values and Employment Equity policy and plan. Preference will be given to members of designated groups that are under-represented


REQUEST FOR PROPOSAL (RFP) TO APPOINT A SERVICE PROVIDER/S TO CONDUCT HCT FOR TVET PROGRAM IN TVET COLLEGES (GAUTENG & KZN).

REF: #022017/01                                                      

THE TERMS OF REFERENCE:  

  1. PURPOSE

To contract a service provider to conduct HCT for HEAIDS- TVET Program – during activations and any other related events.

  1. BACKGROUND

South Africa continues to experience the highest levels of HIV prevalence in the world with its impact largely felt by the most vulnerable communities in the country. In response the focus of the HEAIDS Programme TVET Support is to ensure that the youth and young people passing through the sector are healthy and competent enough to take their rightful place in contributing to the economic growth of our country. The HEAIDS Programme components are striving towards increasing quality of life both in terms of economic and healthy living of poor and vulnerable young people in the country who are now accessing proper care and support in terms of treatment, psychological and social being , with the support of partners. Moreover, AIDS Foundation of South Africa is amongst the eight Principal Recipients of the Global Fund. Integral onto this programme is the TVET Program which seeks to reach out to students with HIV Education prior getting tested and take up HCT services effectively responding to HIV/AIDS and TB in the country.

Mandatory HCT has protocols that require adherence, for all the process and regulations that align with this services has to be observed as it deals with individual’s confidentiality. The exclusive and reliable service provider is to be appointed to account and render the HCT services in accordance to the HCT protocol.

  1. SCOPE OF WORK
  • HIV Counselling And Testing (HCT) And
  • Sexual and Reproductive Health (SRH) Services Specifically To Young Women
  • Modern Contraception
  • Condom Distribution
  • STI and TB screening
  • Medical Male Circumcision
  • ART
  • STI treatment
  • Referrals
  • Care and support

DELIVERABLES:

  • Free client-initiated screening for other chronic conditions including high blood pressure, diabetes, cancer and obesity should be offered.
  • Mobiles have to adhere to HCT protocol (privacy and confidentiality, satisfaction with the service etc.)

Pre-test counselling

HIV Testing

Post-test counselling

Information

Referral

Treatment/drugs

  • CD4 testing and Gene Expert would be an added advantage.
  • Follow rapid testing and a positive result and CD4 testing individuals should receive detailed referral letters to help their access to care.
  • Extend operating hours for after hours students.
  • Youth friendly staff.
  1. MINIMUM REQUIREMENTS FOR SERVICE PROVIDER
  • Must be accredited to provide HCT services
  • Must be in possession of the MOU with the Department of Health.
  • Must have qualified staff – lay counsellors and nurses.
  • Must have HCT SOP’s for Quality Assurance purposes.
  • Must have your own transport.
  1. DURATION OF THE CONTRACT

The selected service provider will be expected to commence work as soon as possible (February 2017) after signing a Service Level Agreement with the AFSA.

  1. Suitably qualified consultants and service providers are invited to submit expressions of interest including a Curriculum Vitae or Company Profile; specifications of services; pricing structure; past references and the following supporting documentation:
  • Company or trading entity registration certificate (in the case of a sole proprietor copy of Identity Document)
  • Pricing schedule –summary of the applicant’s pricing structure and motivation. Applicants must motivate their price offer by describing the product/service to be supplied and the experience of the person(s) who shall perform the service.
  • VAT registration certificate (if registered for VAT)
  • A valid tax clearance certificate issued by the South African Revenue Service (SARS).
  • BBBEE status level verification certificate (unless trading below the prescribed threshold)
  • A declaration confirming the absence of any conflict of interest; or alternatively a declaration stating any existing relationship /acquaintance with AFSA employees or Directors;
  1. PROCEDURE FOR TECHNICAL ENQUIRIES

All queries must be communicated in writing, via e-mail to quotes@aids.org.za. On the 16th of January 2017.  AFSA will not respond to or acknowledge any queries submitted after this date.  AFSA will circulate both queries and responses to all service providers who have submitted questions.  Enquiries will be responded to by email.

  1. PROPOSAL SUBMISSION DETAILS

Proposals shall be submitted by courier at the addresses mentioned below no later than 20 February 2017 at 11h00.

Proposals must be delivered to the below physical address OR Email to: quotes@aids.org.za .

Attention: Procurement Officer – Belinda van Eck

135 Musgrave Road

Musgrave

Durban

4001

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